Use a Barcode Scanner with Square

by | Mar 2, 2017 | Tech | 93 comments

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Now that you have imported all the Usborne book titles in to your Square account following the blog post here, you are ready to start working some book fairs and booth events. When you are checking people out using the Square App on your phone you can search for book titles by typing the titles on your keyboard. If you want a faster and easier way to checkout, you can pair a barcode scanner to your phone and simply scan the barcode on the back of the books to look up the titles. This can save you a ton a time over typing manually.

Best of all, you can pick up a bluetooth barcode scanner for about $40 on Amazon.  That will save you about $250 compared to the Square USB barcode scanner which runs $119 and requires the Square Stand which is another $169.

We have also created some custom barcodes that be scanned to add singles of books from sets that don’t have a barcode to the Square shopping cart. Download the file, print it out and place by your checkout area then scan the barcode when someone wants a single from one of these sets: Beginner Reference, Peek Inside, Phonics Books, or That’s Not My Zoo.

Check out the video below to learn how to connect the barcode scanner to your phone and use it with the Square app!

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FAQs
I purchased some sets that are broken up and sold individually. They don't have barcodes. Is there any way to scan them in to Square?
Yes! We have created some custom barcodes that be scanned to add singles of books from sets that don’t have a barcode to the Square shopping cart. Download the file, print it out and place by your checkout area then scan the barcode when someone wants a single from one of these sets: Beginner Reference, Peek Inside, Phonics Books, or That’s Not My Zoo.
Is there a way to change the timeout on the barcode scanner so I don't have to reconnect it to my iPad/Phone so often?

There sure is! The timeout defaults to 20 seconds which is pretty short. You’ll have to reconnect for almost every transaction probably. The timeout can be changed to be as long as 20 minutes instead. Click here to download the manual for the Smart & Cool barcode scanner or click here to download the manual for the Netum barcode scanner. Print out the barcodes under “Auto Sleep Setting”. To change the sleep setting on the barcode scanner scan the “Start Setting” barcode at the top of the page then scan the barcode for the desired sleep time which can be adjusted from 20 seconds to 20 minutes. We prefer and use the longest 20 minute setting so we rarely have to reconnect the barcode scanner to our iPad. The barcode scanner has a very long battery life so keeping it on has not been a problem for us.

When the barcode scanner is connected to my iPad/Phone I can't use the keyboard. What do I do when a barcode isn't found in Square?
If the book does not pop up after scanning a barcode then you will have to enter the price manually. You can’t use the regular keyboard while a barcode scanner is paired with your iPad/Phone (it thinks the scanner is a bluetooth keyboard) so the easiest thing to do is tap the Keypad button in the Square App then type in the price of the item manually. See the images below for where to find the Keypad on your iPad or Android tablet.

If you need to get access to your full keyboard disable Bluetooth on your device to disconnect the barcode scanner. On an iPad this can be done quickly by swiping up from the bottom of the screen and tapping the bluetooth button to turn off bluetooth. When you are done with the keyboard turn bluetooth back on and your tablet will re-connect to the barcode scanner.

I paired my barcode scanner with another device and now it won't re-connect to the first device. How do I re-pair the scanner with the first device?
If you paired the barcode scanner with a second device you will need to “Forget” or “Unpair” the barcode scanner on the first device prior to re-pairing the barcode scanner to the first device. You can forget or unpair the barcode scanner by selecting the bluetooth scanner under your device’s bluetooth settings then selecting “Unpair” or “Forget”.
In the video you are using a Smart & Cool brand barcode scanner. Why are you recommending a different scanner now?

The Smart & Cool barcode scanner used in the video is no longer available for purchase, so we now recommend a different bluetooth barcode scanner.

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